Attending: Sandy Dunlop, Don Worthen, Lawrence Nazar, Rianne Matz, Judy Hicks and George Huber
Treasurer's Report: Stands the same as the Dec. report with the addition of $642.35 not included in last statement. ($642.35 from craft fair, room rentals $40 and membership $40.00)
Fundraising report:
Rianne asked about possibly selling the bus this year. Discussed and decided to proceed by advertising locally and at the AGM before taking it further at this time.
Rianne asked about forgiving the educational deficit which now sits at $9,960.00 without any likelihood of repayment. Discussion to move to the April meeting when Terry returns as book keeper.
Will we be having Hilary Bruhn as auditor? She is not a CPA so we need to vote and she is not sure if she wants to do a registered charity audit but will give us the name of someone who will be less expensive than our last audit of $1200.00
Human Resources report:
No report from Cedric as yet
Job Posting for the community coordinator position. Move to accept. Attached.
M/S/C Rianne, Sandy
Events:
Brian not in attendance
Memorial for Jeff Schuster this Sat at 2. Society waives all fees in lieu of the nature of the event. Everyone agrees to help clean up.
Rental contract will be finalized by Feb meeting.
Building report for Dec.
1. Back door light installed by Don W.
2. Burn pile partly removed and burn barrel in place, Lawrence
3. Kitchen tap replaced, sink reset, left hand strainer bowl replaced, new water shutoff valves installed under sink. Lawrence
4. Staff bathroom tap repaired, Lawrence
5. Radiator cover secured near front entrance.
Bike rack damage and ICBC claim. Move to request replacement. M/S/C Lawrence, Jack
Café Report:
Total income to date 626.75 Rental 10.00 Barnacle 20.00 Total 656.75 Open 24 days average $27.36 Volunteers needed. Health permit sticker arrived without the permit. $50.00 till March, $150.00 annually
Other:
Parent support/child play group proposal from Ria Curtis. Attached: Move to accept the proposal with the provisio that she supply a donation jar to go towards rental until such time as grants kick in. M/S/C Rianne, Sandy
Bookings: Lawrence has the bookings book.
Tentative bookings for August, Gazebo.
New:
George announced that there will be Sat Afternoon Jam sessions taking place after Café hours. Family venue, everyone welcome. Accoustic, blue grass.
Website Report:
Up and running with minutes posted. www.lundcs.org Please check it for accuracy and input is welcome. Thank you to Lawrence.
Insurance in effect till Oct. 10, 2005. Still looking for a cheaper deal.
Barnacle:
Published for the New Year, thank you Ann. Advertising and distribution we still need volunteers for. Judy will invoice the advertisers for now.
Regional District Lease:
Move to accept it. M/S/C Sandy, Judy Reminder that 3 reports are required annually. October and March regarding risk assessment, semi annual inspections, repair needs and we need to maintain a log of all repairs. Drainage, doors and security remain the first issues.
Annual General Meeting Jan 25,2005
Rianne agrees to have an agenda in place and Judy will have the books in order with a few copies available. More will be made available upon request. The board will pare down to five executive members.
Rianne Moves to adjourn 9:10 pm M/S/C Rianne, Don